Senior Purchasing Agent - Term

Position Summary

Are you ready to take your procurement career to the next level? Do you thrive in a dynamic, fast-paced environment? We're looking for a Senior Purchasing Agent to play a crucial role in our organization's success.
As a Senior Purchasing Agent, you'll be responsible for the acquisition and delivery of goods and services for our organization, operating within delegated purchasing authority limits exceeding $75,000 in value. Your strategic mindset and expertise will drive our procurement operations to excellence.
 

Key Duties & Responsibilities

• Strategic Procurement: Acquire goods, materials, professional services, and contractual services for various civic departments and related agencies. Your adherence to best purchasing practices, policies, and procedures will be critical.
• Collaborative Forecasting: Proactively collaborate with internal clients to forecast demand, assess inventory levels, and identify organizational needs. Your insights will drive the development, implementation, and delivery of the most effective procurement methods.
• Client-Centric: Act as the primary point of contact for client departments and external stakeholders on procurement-related matters. You'll ensure supplier commitments are met and address client department concerns swiftly.
• Procurement Excellence: Select the most appropriate procurement approach, whether RFQ, RFP, tender, or sole source. Develop competitive opportunities, evaluate bids, and consult with clients to ensure optimal outcomes.
• Contract Expertise: Prepare legally binding contracts, enforce active contracts, and resolve conflicts through vendor and client engagement. Collaboration with legal teams when required is essential.
• Compliance and Records: Ensure compliance with relevant legislation, trade agreements, and policies. Maintain organized commodity and supplier files and adhere to corporate records management policies.
• Data Mastery: Leverage your data expertise to validate and generate reports from various programs and applications. Your analytical skills will drive informed decisions.
• Continuous Improvement: Share ideas and suggestions to enhance work processes. Collaborate with clients and vendors to resolve issues effectively.

Key Qualifications

• Completion of a college diploma or university degree
• Year 2 of the Supply Chain Management Association (SCMA) Supply Chain Management Professional Designation Program or a Certified Professional Public Buyer (CPPB) designation from the Universal Public Procurement Certification Council (UPPCC)
• Class 5 driver's license
• Over five years of prior purchasing experience
• Knowledge of procurement principles, policies, procedures, processes, and systems.
• Knowledge of types, characteristics, and supply sources of commodities and services commonly required by municipal government.
• Knowledge of trade agreements.
• Knowledge of specific branch unit as well as the broader divisions/department/branches and interrelationships for project and service delivery.
• Knowledge of relevant collective agreements, bylaws, policies and procedures, and legislation, including health and safety standards.
• Knowledge of job-related office productivity software, internet browsers and search engines, enterprise software, discipline-specific software, and technology devices.