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Clerk Typist V - Citizen Services

Openings: Up to 6

Type of Posting: External

Location Name: City of Regina, Regina, Saskatchewan, CA 

Date Posted: August 22, 2022

Closing Date: December 31, 2022

Profession: Administrative & Support Services 

Experience Level(s): Entry-Level 

Desired Employment Status: Casual

Education Level(s)

Job ID: 660 
 

**This competition will remain open until the end of 2022 to create a pool of applicants to be considered for future clerical opportunities in the Divisional Business Support Branch of Citizen Services.  Positions will be filled when required throughout the year.**

 

This position provides comprehensive administrative support work to departments in the Citizen Services Division. The ideal Clerk Typist V possesses exceptional customer service, organizational and multi-tasking skills.

 

Typical duties include: 

  • Prepare and/or compose a variety of materials including memos, letters, terms of reference, reports, spreadsheets and presentations from oral or written instructions.
  • Check and proofread various types of material for accuracy and/or compliance with departmental standards.
  • Record, prepare and distribute agendas and minutes of meetings.
  • Answer telephone inquiries and directs calls to appropriate individual for action.
  • Provide accurate and timely information to internal and external customers.
  • Provide administrative support for special assignments.
  • Direct Service Requests appropriately, ensuring timely follow-up and closure.
  • Prepare direct payments forms and purchasing card reconciliation for the department.
  • Schedule meetings including booking of rooms, equipment and resources.
  • Make travel arrangements and prepare travel claim forms.
  • Issue and reconcile parking permits.
  • Maintain and update departmental files using the corporate filing and inventory system, including sending and retrieving files located at offsite storage as required.
  • Enter data into departmental databases ensuring the accuracy and timeliness of data entry.
  • Prepare brochures for distribution to public as required.
  • Prepare PowerPoint presentations as requested.
  • Perform other related duties as required.

Candidates will be screened on the following criteria:

 

*** To be considered for this position you must clearly identify your qualifications, experience, knowledge, skills and abilities and where you obtained them in your application/resume. ***

 

Grade twelve (12) or equivalent, coupled with standard commercial courses with a minimum of three (3) years related experience in a frontline office environment.

  • Minimum typing speed of 50 wpm is required.
  • Thorough knowledge of business English, spelling, grammar, punctuation and arithmetic.
  • Knowledge of and a good understanding of Microsoft Office Suite and corporate applications at an advanced level, including demonstrated ability to create tables, macros, merges, spreadsheets, and reports.
  • Knowledge and skill in the use of office filing systems and procedures.
  • Ability to maintain a high degree of confidentiality.
  • Ability to understand oral and written instructions as well as communicate effectively, both orally and in writing.
  • Ability to maintain complex records and prepare reports, maintaining attention to detail and ensuring a high degree of accuracy.
  • Ability to work independently with minimum instruction, demonstrating initiative and sound decision making following established policies, procedures and processes.
  • Ability to establish and maintain effective working relationships.
  • Ability to maintain attention to detail and meet deadlines, while managing and prioritizing the workload within given time constraints.
  • Ability to provide exceptional customer service by giving clear, concise and accurate information and/or explanations.

 


✓ Note: Testing may be done to evaluate knowledge, skills and abilities.

✓ Note: As per the City of Regina's Criminal Record Check Policy, the successful candidate is required to provide a satisfactory criminal record check.

✓ Note: Successful candidates will be required to provide proof of acquired education.


Jurisdiction: CUPE Local 7

Division: Citizen Services 

Department: Divisional Business Support

Hourly Salary: $21.09 - $25.25 

Annual Salary: $40,210.00 - $48,142.00 

 

The City of Regina values diversity in our workforce and encourages applications from all qualified Employment Equity candidates.

Note: The City of Regina strives to provide reasonable access and accommodations throughout the application and selection process. If you would like to request an accommodation at any stage of the process, please contact Talent at 306-777-7550 or by email at Talent@regina.ca.