Purchasing Clerk - Term

Position Summary

In recognizing our relationship to the land, we grow our community and improve quality of life. This statement reinforces an Indigenous worldview that our relationship with the land is foundational, and our respect and care for this relationship informs and influences our decision-making.
If you have a passion to serve the community and impact Indigenous communities and relations, please consider applying.  This position would benefit from an Indigenous candidate.
This position is responsible for duties related to centralized purchasing and procurement function.

Key Duties & Responsibilities

• Maintains authorization for purchases of goods and services database for delegated purchasing authority limits
• Maintains vendor/commodity and service table, including conducting vendor research when necessary
• Assembles tender documents, prepares bid summaries, and award documents and forwards to senior purchasing staff
• Process applications, monitor transactions, and prepare statistics for the P-card program
• Monitors purchases for corporate supplies/service contracts
• Verifies and authorize the release of invoices on hold
• Closes out purchase orders and blanket order releases
• Ensures the timely entry of requisitions, blanket order releases, and receiving documents
• Assists in the distribution of formal tender packages in accordance with policy
• Responds to inquiries regarding purchasing
• Maintains filing systems in accordance with branch procedure and corporate records management policies and procedures
• Completes searches, inputs data, validates data, and generates reports and lists from programs and applications

Key Qualifications

• Completion of secondary school plus job-related training and/or course work
• Minimum of nine months of previous and on-the-job procurement-related experience
• Knowledge of procurement principles, policies, procedures, processes, and systems
• Knowledge of administrative, financial, and clerical functions and systems
• Knowledge of specific branch as well as the broader divisions/departments/branches
• Knowledge of relevant collective agreements, bylaws, policies and procedures, and legislation, including health and safety standards
• Knowledge of job-related office productivity software, internet browsers and search engines, enterprise software, discipline-specific software, and technology devices

Communication and Interpersonal Skills

• Explains and exchanges technical information one-on-one
• Explains and exchanges policy, procedure, and process information one-on-one

Problem Solving and Decision Making

• Identifies issues, consults, and follows policies, procedures, and processes
• Prioritizes and adapts office activities in accordance with daily/weekly schedule within defined timelines/deadlines
• Provides ideas and suggestions to improve work processes