Payroll Clerk II - Transit

Position Summary

Key Responsibilities

• Process biweekly payroll for all Transit Operations employees, including verifying electronic data and preparing payroll documents.
• Review payroll transactions before and after transfer to ensure accuracy and completeness.
• Calculate Operators Guarantee pay requirements and process daily time transactions.
• Maintain payroll and attendance files, ensuring accurate transfer of vacation, sick time, and time-in-lieu data.
• Process accounting transactions such as Billing Authorizations and Journal Vouchers.
• Liaise with other departments to maintain payroll and accounting practices.
• Perform general administrative duties including scheduling meetings, responding to inquiries, and supporting special projects.
• Manage mail distribution, file archiving, and maintain complex filing systems for Transit and Paratransit documents.
• Maintain and update Paratransit database; process applications, prepare invoices, and provide accurate information to customers.
• Order general stationery and supplies and manage uniform inventory.

Key Qualifications

• Demonstrated knowledge of computerized payroll systems, timekeeping, and applicable legislation.
• Strong attention to detail with accuracy in figures and calculations.
• Effective communication skills with the ability to work tactfully and diplomatically across all levels.
• Excellent organizational and time management skills to prioritize tasks and meet strict deadlines.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams) and familiarity with payroll/accounting systems (Infor preferred).
• Ability to multitask in a busy office environment and identify process improvements.
• Completion of Grade 12 with courses in word processing, spreadsheets, and office practices; minimum typing speed of 50 wpm.

Additional Requirements

• Candidates will be required to attend in-person orientation.
• Remote and in-person testing will be done to evaluate knowledge, skills and abilities.
• This role offers typically 23 or more hours per week, depending on operational needs.
• Employee must be available full-time if additional coverage as needed.
• Weekend availability (flexible hours) is required, and weekday work will be during regular business hours, with occasional early or late shifts as needed.
• Additional assessments may be conducted to evaluate competencies, skills, and knowledge.
• Successful candidates may be required to provide a satisfactory criminal record check per the City of Regina's Criminal Record Check Policy.
• Proof of education is required.