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Legal Administrative Assistant

Job ID: 3331 

Openings: 1 

Jurisdiction: Out of Scope 

Division: Office of the City Solicitor 

Department: Office of the City Solicitor

Branch: Law Office Administration

Location Name: Regina, Saskatchewan, CA 

 

Type of Posting: Internal & External

Employment Type: Permanent

Annual Salary: $56,448.00 - $75,267.00 

 

Date Posted: February 17, 2026

Closing Date: March 3, 2026

 

Land Acknowledgement

We are proud to reside on Treaty 4 Territory and the traditional lands of the Cree, Saulteaux, Dakota, Nakota, Lakota, and Métis Nation, honoring and respecting these Nations and ancestors of this territory and grateful to be here. Regina is committed to building trust and creating true partnerships with Indigenous peoples. 

 

Equity, Diversity & Inclusion

The City of Regina is an equal opportunities employer dedicated to fostering a respectful, collaborative, inclusive, and barrier-free workplace, allowing everyone to achieve their full potential. We value diversity as a key to our success and encourage all qualified candidates, including Indigenous peoples, people of colour, 2SLGBTQIAP+ individuals of all genders, people of disabilities, and members of equity-deserving communities, to apply.

 

The City of Regina is committed to ensure accessible and accommodating processes during the application and selection phases. If you need accommodation at any point during the recruitment process, please inform our Talent team and we'll collaborate with you to address your requirements.

 

Position Summary

The Legal Administrative Assistant provides advanced administrative and legal-support services within a highly confidential environment. This position supports City administration, elected officials, external agencies, and community partners by coordinating schedules, preparing sensitive documentation, and managing essential office functions. The role requires exceptional customer service, strong organizational abilities, and a high level of discretion due to regular exposure to confidential personnel, financial, legal, and labour‑relations information.

Key Duties & Responsibilities

  • Manage, organize and coordinate meeting and appointment schedules.
  • Collect, assemble and provide information packages – files, reports, correspondence and background materials.
  • Provides logistical support - confirm space, prepare agendas, assemble materials, ensure notices and information packages are sent out.
  • Makes travel and accommodation arrangements for all staff.
  • Responds to requests for information or materials from both internal and external parties.
  • Builds and maintains relationships between and across business departments and external organizations, law firms and tribunals.
  • This position must be sensitive to the needs of all customers and be open and responsive to change.
  • Prepare and assemble necessary background material and files, attend meetings to take notes and prepare follow-up correspondence.
  • Compose legal documents and bylaws.
  • Compose correspondence, type and proofread highly confidential and sensitive correspondence, reports and other materials related to labour and employment relations, collective bargaining negotiations, health and safety and other human resource related issues.
  • Contribute as an effective team member and support onboarding and training for new staff.
  • Serve on committees and working groups when required.

Key Qualifications

  • Demonstrated experience providing advanced administrative support in a confidential environment.
  • Strong knowledge of standardized administrative processes and the ability to apply them to varied situations.
  • Working knowledge of legal terminology, court procedures, and legal documentation.
  • Excellent written and verbal communication skills, with the ability to draft and proofread sensitive material.
  • Proficiency in basic accounting functions and budget record maintenance.
  • Strong interpersonal skills with the ability to navigate sensitive or challenging situations professionally.
  • High attention to detail with strong organizational and time‑management capabilities.
  • Ability to manage high concentration demands, particularly when recording, transcribing, or editing minutes.

Working/Other Conditions

  • Work is primarily completed in an office environment within City facilities.
  • Frequent interruptions and shifting priorities require focus and adaptability.
  • Recording, minute-taking, and transcription duties may involve increased visual, auditory, and concentration demands.
  • Collaboration with employees, elected officials, and external stakeholders is a regular part of the role.

Additional Requirements:

  • Successful candidates may be required to provide a satisfactory criminal record check per the City of Regina's Criminal Record Check Policy.
  • Proof of education is required.
  • Additional assessments may be conducted to evaluate competencies, skills, and knowledge.

 

At City of Regina, we offer competitive compensation, health and wellness benefits, and growth through educational support and in-house courses. If you’re passionate about public service and making a difference, apply now!

For detailed job descriptions, CBAs, and application tips, visit our Applicant & Job Resources page.

 

Note: Only applications submitted via our online application system are accepted

 

Apply now »