Equipment Clerk

Position Summary

This position performs physical and clerical work related to the issuance, inventory and storage of the corporation's mobile equipment, stationary equipment, equipment attachments, and small tools.   This position reports to the Equipment Coordinator.

Key Duties & Responsibilities

• Assist the Equipment Coordinator in locating, inspecting, maintaining, inventorying and issuing permanently assigned equipment, pool equipment, small tools and equipment attachments to all the operating divisions as required.
• Utilize computer-based systems to control the daily movement of assigned equipment; performs minor maintenance and upkeep of computer records relating to permanently assigned and pool equipment; utilizes computerized systems to monitor utilization of corporate equipment by operating departments and divisions.
• Assist the Equipment Coordinator in sourcing the outside supply of vehicles and equipment from various dealers, suppliers and contractors; prepares purchase orders and processes documentation related to rented and leased equipment.
• Check the condition of outgoing and incoming equipment; ensures that operators are sufficiently familiar with equipment procedures and practices and assists in performing equipment pre-trip inspections with operators.
• Perform minor maintenance of equipment; prepares and inspects equipment for field readiness and assists in scheduling pool equipment repairs at the appropriate City garage.
• Assist in commissioning new vehicles and equipment; installs minor components as required; prepares salvaged equipment for disposal; cleans equipment as required.
• Maintain the order of stored equipment in various compounds and buildings; ensures that equipment is properly secured and stored in good order in various storage areas as directed by the Equipment Coordinator.
• Operate corporate equipment; performs pick-ups and delivers equipment as required.
• Follow all rules and regulations as set out in the Provincial Occupational Health and Safety Act and the City of Regina Occupational Health and Safety Manual.
• Perform related duties as required.

Key Qualifications

• Typically, the knowledge, skills and abilities required are gained through the completion of Grade twelve (12) supplemented by courses in office administration, windows-based computer software such as Microsoft Office, bookkeeping and customer services skills; combined with a minimum of three (3) years related administrative experience.  A minimum of one (1) to two (2) years experience operating equipment in a construction or maintenance environment.
•  Basic knowledge of the principles and practices of equipment operation; familiarity with the City of Regina Basic Equipment Operation Manual.
• Thorough knowledge of equipment operation, maintenance and safety requirements related to equipment commonly utilized by the City of Regina Departments.
• General knowledge of the structure and organization of City of Regina Departments.
• Considerable ability to communicate orally and in writing and to understand and carry out oral and written instructions.
• Ability to operate and maintain computer-based systems and applications related to the equipment co-ordination function such as M5.
• Demonstrated skill in the use of personal computers and Windows based software programs including Mircorsoft Word and Excel, database and email software
• Clerical ability to maintain written and electronic records and lists relating to equipment assignments, billing and status
• Ability to establish and maintain effective and efficient relations with employees of City of Regina Departments and Division.

Working/Other Conditions

• Must possess a valid Saskatchewan driver's license.
• A 1A license would be an asset.
• Must possess a valid First Aid certificate.
• Must be able and willing to perform work of a physical nature in inclement conditions.