Development Clerk

Job ID: 3405 

Openings: 1 

Jurisdiction: CUPE Local 7 

Division: City Planning & Community Services 

Department: Planning & Development Services 

Branch: Servicing & Infrastructure Approval 

Location Name: Regina, Saskatchewan, CA 

Type of Posting: Internal & External

 Employment Type: Term

Hourly Salary: $22.33 - $28.83 

Annual Salary: $42,574.00 - $54,967.00 

Date Posted: March 30, 2026

Closing Date: April 6, 2026

Land Acknowledgement

We are proud to reside on Treaty 4 Territory and the traditional lands of the Cree, Saulteaux, Dakota, Nakota, Lakota, and Métis Nation, honoring and respecting these Nations and ancestors of this territory and grateful to be here. Regina is committed to building trust and creating true partnerships with Indigenous peoples. 

Equity, Diversity & Inclusion

The City of Regina is an equal opportunities employer dedicated to fostering a respectful, collaborative, inclusive, and barrier-free workplace, allowing everyone to achieve their full potential. We value diversity as a key to our success and encourage all qualified candidates, including Indigenous peoples, people of colour, 2SLGBTQIAP+ individuals of all genders, people of disabilities, and members of equity-deserving communities, to apply.

The City of Regina is committed to ensure accessible and accommodating processes during the application and selection phases. If you need accommodation at any point during the recruitment process, please inform our Talent team and we'll collaborate with you to address your requirements.

POSITION SUMMARY

This position is responsible for providing administrative, coordination, and customer service support to the Engineering Branch. Using strong organizational and technical skills, the position supports the delivery of engineering processes, including handling applications, agreements, correspondence, and records. The role ensures timely and accurate completion of tasks related to municipal infrastructure engineering, and provides support for special projects, departmental workflows, and branch operations.

DUTIES AND RESPONSIBILITIES

• Responds to external and internal customer inquiries through all contact channels, determines customer needs, identifies solutions, and escalates queries as required.
• Reviews internal and external technical submissions for alignment with the branch’s scope of work and prepares engineering submissions, including civil engineering drawings and modelling for distribution to the branch for comment.
• Compiles engineering comments on internal and external submissions and prepares letters and communications to the relevant customer.
• Receives applications for Infrastructure Works Agreements, including water and sewer connection agreements and surface works agreements; evaluates applications for completeness, prepares draft agreements including initial review of engineering drawings for scope of work and permits for special conditions, processes agreement for execution by Director, and distributes agreements to internal stakeholders.
• Receives and processes performance bonds and payments related to Infrastructure Works Agreements.
• Manages a complex database of branch data, including Servicing Agreement files, Infrastructure Works files, and other engineering submissions.
• Prepares infrastructure as-built records for use by external contractors on development projects.
• Actively monitors internal construction correspondence to ensure contractors comply with permit conditions and executed agreements; coordinates external construction work with inspection team.
• Supports special and annual projects (e.g., new software).
• Processes operational and transactional tasks and workflows (circulations, public notices, permits, licenses, mail-outs, orders to comply, web posts, cash payments/management, print/microfiche requisitions).
• Composes, drafts, edits, proofreads, and formats correspondence, memos, and service request responses.
• Processes departmental invoices, journal vouchers, cash receipts, purchase/payment requisitions.
• Accepts payments, processes receipts, reconciles, and prepares weekly/monthly deposits.
• Maintains filing systems in accordance with corporate records management policies and procedures.
• Completes searches, inputs data, validates data, and generates reports and lists from programs and applications.

QUALIFICATIONS

Knowledge, Abilities, and Skills

• Knowledge of engineering principles and terminology, office administration, and customer/client services.
• Knowledge of municipal engineering agreement processes.
• Knowledge of cash receipts, processing, and reconciliation practices.
• Knowledge of area-specific concepts and practices, branch and broader departmental functions.
• Knowledge of relevant collective agreements, bylaws, policies and procedures, and legislation, including health and safety standards.
• Knowledge of job-related office productivity software, internet browsers, enterprise software, discipline-specific software, and technology devices.
• Ability to provide front-line customer service in situations that may involve frustration or rudeness.
• Strong communication and interpersonal skills for interacting with internal and external stakeholders.
• Ability to identify issues, consult, follow scripts/policies/procedures, prioritize activities, and follow up proactively on deliverables.
• Ability to provide ideas and suggestions to improve work processes.
• Familiarity with administrative and office procedures including invoicing, record-keeping, and workflow management.
• Experience with Bluebeam and Microsoft Access required.

Education, Certification, and Experience

• Completion of secondary school or equivalent, supplemented by job-related training and coursework.
• Minimum of nine months of previous and on-the-job administrative experience related to municipal infrastructure engineering, including experience with municipal infrastructure records, municipal construction agreements, municipal servicing memos and models, and compiling/proofreading technical engineering comments.

WORKING / OTHER CONDITIONS

• Uses keyboards, mouse, computers/tablets, and other technology devices.
• Sits and stands with opportunity to change position; moves and carries objects/equipment/supplies/files and file boxes.
• Requires concentration and visual effort during composing, drafting, editing, and proofreading documents, reviewing engineering reports, data input, and cross-checking for accuracy.
• Auditory effort required during stakeholder interactions; must respond to interruptions affecting workflow.
• Works primarily in an indoor office environment.
• Exposure to stressful experiences or interaction with parties who are upset, angry, and/or emotionally charged.

ADDITIONAL REQUIREMENTS

• Successful candidates may be required to provide a satisfactory criminal record check per the City of Regina's Criminal Record Check Policy.
• Proof of education is required.
• Additional assessments may be conducted to evaluate competencies, skills, and knowledge.

At City of Regina, we offer competitive compensation, health and wellness benefits, and growth through educational support and in-house courses. If you’re passionate about public service and making a difference, apply now!

For detailed job descriptions, CBAs, and application tips, visit our Applicant & Job Resources page.

Note: Only applications submitted via our online application system are accepted