Council Officer

Position Summary

Are you ready to make a meaningful impact in local government? The City of Regina is looking for an organized, resourceful, and dedicated Council Officer to support our City Council and its committees, boards, and commissions. In this key role, you’ll provide expert administrative support, ensure procedural integrity, and foster smooth operations for municipal decision-making. From preparing agendas to offering guidance on legislative protocols, you’ll be at the heart of shaping Regina’s governance and community engagement.

Council Officers provide executive administrative support and interpretation, advice and guidance on procedure and protocol to members of City Council and its bodies (committees, boards, commissions). 

Key Duties & Responsibilities

• Provides logistical support to Council and its bodies to organize and execute meetings – confirm space, prepare agendas, prepare and assemble materials, ensure all meeting materials are provided to committee members, Administration, interested parties and the general public
• Manages timelines to meet legislative requirements and applicable deadlines specific to each committee and quasi-judicial board
• Undertakes research to prepare, assemble and provide confidential files, reports, correspondence and background material required by Council and Administration for meetings and quasi-judicial board hearings
• Researches, prepares and provides information in response to requests from Council and committee members, Administration, community stakeholders and the general public
• Provides advice to Council and its bodies with respect to the application of procedure, protocol, bylaws and legislation
• Researches, prepares and provides information throughout the committee appointment process
• Attends meetings as secretary to the Committee to manage delegations, record proceedings and provide advice on procedure and legislative requirements
• Compiles the full record of the meeting, including the minutes, decisions and any relevant correspondence
• Conveys the results of the meeting to Administration, interested parties and the general public and communicates the Committee’s decision to City Council

Key Qualifications

• Requirement to provide ongoing training and guidance to Council, committee members and other City staff to ensure successful committee administration
• Provide direction to Branch staff for administrative support, as needed
• There is no formal responsibility for supervision of employees
• Continual attention and focus prior to and during meetings, as well as minute recording, transcribing and editing responsibilities, require higher than typical visual, auditory and concentration demands

Working/Other Conditions

• Provides advice, information and customer service to citizens, community stakeholders, City employees, committee members and Council, with respect to protocol and procedure before, during and after meetings
• Develops and maintains effective working relationships with Council and committee members through demonstrated confidentiality, trustworthiness, integrity and enthusiasm
• Provides training, education and ongoing coaching to Council, new and established Committee members, Administration and citizens on protocol, procedures and practices
• Ensures effective prioritization and multi-tasking where demands and requests are constantly in a state of flux and may come at the last minute or with no warning
• Uses judgement to determine application of appropriate procedure, legislation or protocol in a wide range of different contexts and mandates
• Identifies areas of connection across and amongst various committees, City departments, community stakeholder groups and the public to ensure alignment
• The majority of the work is undertaken in City facilities.   Working hours may be atypical as there is a requirement to attend early morning and evening meetings