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Accounts Payable Clerk

Openings: 1

Type of Posting: Internal & External

Location Name: City of Regina, Regina, Saskatchewan, CA 

Date Posted: May 24, 2023

Closing Date: June 3, 2023

Profession: Finance, Accounting & Purchasing 

Experience Level(s): Entry-Level 

Desired Employment Status: Permanent

Education Level(s): Grade 12

Job ID: 1413 

Position Summary

Responsible to process invoices, refunds, reimbursements, and payment requests, identify inaccuracies, trace discrepancies and identify potential errors or frau

Duties & Responsibilities

  • Reviews documentation, confirms adherence to policy, validates authorizations, enters information, processes invoices and payment requests, and seeks approvals were required
  • Completes data file transfers and uploads, matches invoices against purchasing documents, confirms foreign exchange, tracks legal claim payments, and validates expenditure coding
  • Verifies correct application of Federal and Provincial taxes for invoiced goods and services
  • Reconciles vendor statements and liaises with department staff and vendors for payment of outstanding invoices
  • Prepares month-end and year-end entries and completes account reconciliations
  • Initiates updates and corrections to supplier system records including payment method, electronic funds transfer bank account information, and contact information
  • Provides training, guidance, and support on work systems and processes
  • Responds to internal and external queries, examines issues, resolves invoice exceptions, and escalates as required
  • Maintains filing systems in accordance with branch procedure and corporate records management policies and procedures
  • Completes searches, inputs data, validates data, and generates reports and lists from programs and applications
  • Familiarizes new employees with tasks, duties, practices, and processes

Knowledge, Skills & Abilities

  • Knowledge of accounts payable principles, policies, procedures, processes, and systems
  • Knowledge of office administration, financial processes, and customer service
  • Knowledge is gained through on-the-job experience
  • Knowledge of specific branch as well as the broader divisions/departments/branches
  • Knowledge of relevant collective agreements, bylaws, policies and procedures, and legislation, including health and safety standards
  • Knowledge of job-related office productivity software, internet browsers and search engines, enterprise software, discipline-specific software, and technology devices

Communication and Interpersonal Skills

  • Interacts with internal and external customers to exchange process information and resolve issues
  • Provides customer service where messages/responses may be met with frustration/rudeness

Problem Solving and Decision Making

  • Identifies issues, consults, and follows policies, procedures, and processes
  • Prioritizes and adapts office activities in accordance with daily/weekly/annual schedule within defined timelines/deadlines
  • Provides ideas and suggestions to improve work processes


  • Contributes to a positive experience through provision financial and administrative services
  • Contributes to health, safety, and well-being self and others
  • Contributes to completion of work unit activities through completion of sequenced tasks/workflow

Education & Experience

  • Completion of secondary school equivalency plus completion of recognized job-related certification
  • Minimum of nine months of previous and on-the-job administrative, clerical, and/or financial experience

✓ Note: Testing may be done to evaluate knowledge, skills and abilities.

✓ Note: As per the City of Regina's Criminal Record Check Policy, the successful candidate is required to provide a satisfactory criminal record check.

✓ Note: Successful candidates will be required to provide proof of acquired education.

Jurisdiction: CUPE Local 7 

Division: Financial Strategy & Sustainability 

Department: Financial Services 

Hourly Salary: $23.16 - $29.64 

Annual Salary: $44,157.00 - $56,512.00 


The City of Regina acknowledges that we are on Treaty 4 Territory, and the traditional lands of the Cree, Saulteaux, Dakota, Nakota, Lakota, and the homeland of the Métis Nation.

We want to show our recognition and respect to the Nations and the ancestors of this territory, we are grateful for the privilege to be here, to co-exist. We recognize that much of the harms of the past have shaped our relationship; we are committed to our work of building trust. We hope for good and everlasting relationships to create true partnerships with Indigenous peoples.


Regina is committed to employment equity and accessibility. We encourage applications from members of equity-seeking communities including women, racialized and Indigenous persons, persons with disabilities and persons of all sexual orientations and gender identities/expressions.


Note: The City of Regina strives to provide reasonable access and accommodations throughout the application and selection process. If you would like to request an accommodation at any stage of the process, please contact Talent at 306-777-7550 or by email at